Can an HR Mobile App Simplify Your Internal Processes? 

Today, when speed, efficiency, and convenience reign supreme, smartphones and apps have made life easier and faster.

Apps exist in almost every sphere of life –  from communication to social media, banking, and education to shopping. They are easy to use, accessible, and practical, which is why they are here to stay.

Going digital not only helps to reduce costs but also enables companies to use more advanced document management systems that enhance the workflow processes, productivity, efficiency, and collaboration.

So, bid adieu to reams of paperwork, stacks of files, and filing cabinets!

Enter HR mobile apps, the new-age technology to streamline human resource processes and manage a workforce more effectively!

Many businesses and organisations are taking advantage of smartphones and apps to go digital and make HR operations quicker, easier, more efficient, and cost-effective. The great thing about HR mobile apps is that they can help in streamlining communication, organisational workflow, and even the hiring process from a single place.

How does a mobile app benefit internal HR processes?

1. It can save time

In the current competitive business environment, there are a growing number of complex requirements from HR departments in addition to their routine work (i.e., recruiting, maintaining personnel data records, attendance, timesheets, vacation requests, and employee evaluation forms).

The traditional manual method is inadequate to keep up with these rapidly growing requirements. HR professionals are now expected to be more competent and juggle many more responsibilities.

This is where an app can give HR a significant advantage by simplifying how the department operates, boosting productivity, and saving time. Taking everything online can improve internal processes, efficiency, significantly reduce responsibility, and streamline work for HR.

2. It can help to automate repetitive tasks

By automating functions through mobile apps, companies can enhance the efficiency of their HR departments by freeing employees from standard and repetitive tasks like scheduling interviews, viewing accounts, attendance, leave requests, policy updates, and payroll calculations. This will allow them to focus on more critical and complex tasks like decision-making and strategising.

Automation can also help organisations reduce the time spent on manual HR planning and processing and thereby cut the hidden costs involved. Hence, faster and simpler operations translate to less time and lower costs. 

3. It can enable a smooth hiring and onboarding process

Studies show that 58% of companies are concerned with finding good talent and retaining it. A good onboarding process is part of the solution to retaining talent.

An HR mobile app can be used to quickly and efficiently onboard new employees. Manual and paper-based onboarding tasks can all be done through the app. An intuitive checklist of onboarding tasks to be completed can guide the new employee through a quick and seamless onboarding process. New employees can also fill out virtual paperwork on the app from anywhere.

This whole process can save a lot of time for the HR team too. They can also keep a check on how new employees are progressing with their onboarding, regular tasks, e-learning, etc., and can follow up as and when needed.

4. It can empower employees to help themselves

Employees will always have queries for HR- especially the new hires.

By putting all the required information on a single platform and making it easily available to employees, these apps have all the answers to candidates’ queries. They can also update their information and view company resources directly through the app.

This also helps cut out unnecessary interaction and the effort on HR to answer questions and enables them to focus their energy on more critical tasks.

5. It offers better connectivity

Today, many employees work remotely. Some may even have to travel for work. Custom HR apps have become necessary to stay connected with employees wherever they are as it provides an effective, quicker, smoother, and direct communication channel.

A mobile app enables the employee to easily access HR-related information through a smartphone or tablet from almost anywhere.

A mobile app enables the employee to easily access HR-related information through a smartphone or tablet from almost anywhere. Click To Tweet

Having an HR mobile app can also help with completing time-sensitive tasks from anywhere at any time. For instance, vacation applications can be approved by the relevant person from anywhere. An app gives employees the freedom to work and manage their tasks without restrictions.

6. It provides a better employee experience

HR apps help companies operate at a more advanced level. Right from enabling a bump-free hiring process to keeping track of leave or online courses to hone, expand, and update employee skills- it can all be done through an HR app.

And that is just a tiny bit of what companies can achieve using technology. With the right vision and system in place, the sky’s the limit as to how beneficial the app is for employees, the HR staff, and ultimately the organisation.

7. It facilitates higher employee engagement

It is human nature to take the easier route when available. So, if the app makes their lives easier, employees are sure to engage with it more.

And this is why technology is an important tool. The convenience of accessing essential HR information and announcements with just the click of a button plays a considerable role in increasing efficiency and facilitating communication.

Having a mobile app to perform HR functions means essential information is literally at the employee’s fingertips. So, having a well-defined and easy-to-use process will mean higher levels of employee engagement.

8. It allows flexibility 

Most people have a smartphone today. So, an HR app on a device most people constantly use makes complete sense.

With 88% of people preferring to work remotely, many companies believe this will be a continuing practice. So, companies that want to reach employees quickly and efficiently should invest in an HR mobile app because it lets employees stay connected to the company and allows for flexibility at the same time.

And last but not least, one of the most significant benefits of having an HR mobile app is:

9. It helps to reduce the usage of paper 

93% of the raw material for the production of paper comes from trees. A tree produces roughly 8000 pages and for every 1 ton of paper produced, over 1.5 tons of carbon dioxide is released into the atmosphere. This tremendously affects the planet we live in.

At a time when everyone is becoming more conscious about the environment, digital apps are reducing paper usage and contributing to the cause. Thus, an app is truly the future of HR operations. It saves time, effort and the environment!

Conclusion

More and more companies are taking advantage of technology to ease processes, improve employee experience, and provide easy access to required information.

HR mobile apps are reshaping the way HR teams can connect with employees as well as the way companies are organised and run. This technology has provided a foundation for companies to create easier, more practical and efficient processes, which can serve as a foundation for more advanced human resource management in the future.

And now, it’s your turn! If you have any interesting thoughts or experiences on how HR mobile apps can simplify a company’s internal processes, you could leave us a comment or get in touch with us- we would love to hear from you!